Rice Lake TransAct 3.5 - Manual (Page 62)

Admin Archive Transactions
Version 3.5 63
Figure 44. Backup Warning
To backup the database prior to archiving, click Yes . Archiving continues, once the backup is complete.
When a backup, prior to archiving, is not desired, click No . To return to the Archiving Transactions
window, click Cancel .
If a filename has been highlighted in the List of archive files or a duplicate filename typed in the Archive
Name: option box, a warning appears. To return to the Archiving Transactions window, click No . Enter
a different filename in the Archive Name: option box. To overwrite the existing filename, click Yes .
If a filename is not specified, a warning appears. To return to the Archiving Transactions table, click
OK . Type a filename in the Archive Name: option box. To continue, click the Archive button. To use
the default filename, place the mouse I-beam in the filename option box and double click.
Deleting Existing Archive Files
Deleting archive files requires more care and system planning than deleting old backup files. Archiving
removes old transactions from the TransAct database. Restoring an archive file or a backup created
prior to archiving, is the only way to view archived transactions. If the file has been deleted, the
transactions stored in the archive file are deleted.
If archive files have been backed up or copied to another media, such as a floppy diskette, zip disk or
tape backup system, the files can be safely deleted from the computer hard drive. Archived files can
be restored from the other backup source to the computer hard drive. These transactions can be restored
into the TransAct program.
To delete archive files, select the file from the list of filenames.
Figure 45. Archive file list
To delete the selected file, click Delete . A warning appears before the file is deleted. To delete the file
and continue, click Yes . To return to the Archiving Transactions window, click No .