Brother WP-700D - Manual (Page 126)

starting the Mail Merge Application
: Word Processing 2 I Typewriter
1 .
2 .
3.
Switch the power on to display the Main menu.
Use the cursor keys to select the icon for Mail Merge and press fRETURNl, (or
press B)- The MERGE INDEX screen appears and shows a list of the
Merge files (extension “.MRG”).
Use the cursor keys to select *NEWFILE and press IRETURNl. The MERGE
screen shown below appears.
NOTES:
After you have completed a work, insert a diskette in the drive and press
IFILEI to save the file on a diskette. For details, see “Saving the Merge File” on
page 125.
After saving your work, you will see an updated list of your Merge files on the
screen. To return to the Main menu, press i&iWaBa, or press Mil to display
the function menu, then select EXIT and press \
The MERGE Screen
x x x x x x x x
I M l
REC0RD:XX LABELiXX KBrXX REMAINrX.XK
I
Type data* Press File to finish.
The MERGE screen displays a single record at a time. The label numbers are dis­
played on the second line of the screen. With a new blank file, only the first label,
Ml is displayed. As you create new labels, they will be automatically numbered M2,
M3,...
The Structure of a Merge Tile
A Merge file is made of several records that are divided into labels. All the records
have the same number of labels. Each label is assigned a specific type of infor­
mation. For example, first name in label
Ml, second name in label M2, company in
label M3, etc. You are free to decide which type of data you are going to enter in
each label, but you must consistently enter the same type of data in the same
label of all your records. You can imagine the merge as a table: a row corre­
sponds to a record, and a column corresponds to a label.
118