Brother WP-700D - Manual (Page 86)

Merge Printing
When copies of the same letter must be sent to a number of people, the merge
printing function extracts the different data, such as addresses and salutations,
from the Merge file you want to use and incorporates it into the master letter. It
then prints as many different copies as there are lines of data (records) with an
asterisk in the Merge file. Proceed as follows:
1. Refer to “Starting File Prinf on page 65 to print the master document.
2. When the print menu screen appears, set the merge print option to YES.
(See “Starting File Prinf on page 65.) At this point, you may also change
other settings on the menu as well. Pressing I returw I to exit the print menu
screen when the merge print option has been set to YES will display the
MAIL MERGE INDEX screen, listing all the Merge files on the current dis­
kette. If the Merge file you want to use is not on the current diskette, insert the
correct diskette.
<< MERGE INDEX >> PRINT FILEiXXXXXXXX REMAINiXXX.XK
(ХХЛ) ADDRESS2.MRG (XX.X) ADDRESS3.MRG (XX.X)
ADDRESS4.MRG (XX.X)
Select a file and press RETURN to start printing*
Select the Merge file that you want to use with the master document and
press
to start printing. You may also press at this point to
return the system to the WP INDEX screen. All the functions available during
normal file printing are also available during merge printing. (See “Printing a
Documenf on page 65.)
NOTES:
• If there is no data in the Merge file corresponding to a merge symbol in the
text file, a single space will be printed.
• Printing of merge data is done according to the mode (NORMAL, BOLD,
UNDERLINE, etc.) in effect when the merge symbol was entered.
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