Follett VERSION 6.00 - Manual (Page 210)

04/04 210 Inventory
Preparing for inventory
Before you start inventory, there are a few steps you can take to help things run
smoothly:
S Create a schedule. At some point during the year, you'll probably want to
inventory your entire collection. Do you want to run a full inventory or run a
series of partial inventories? Please note that each partial inventory must be
finalized before beginning the next one. Perhaps you just want to take a look
at the status of your highĆtraffic areas. In any case, divide your library into
sections by call number, and record when each section should be inventoried.
This helps ensure that you'll inventory your entire collection. After a day of
scanning items into inventory, you can also print a list of Unmarked items for
that day's range of call numbers to see if any sections or shelves were missed
(see Generating an Inventory List by Call Number" on page 558).
S Determine whether or not the items that are marked Missing are really
missing. Print a list of items with a copy status of Missing (see Generating a
Copy List by Status" on page 551). If you find some missing" items, you can
change their copy status to Available by checking them in. This ensures that
all items that are Available start inventory with an inventory status of
Unmarked (see the table on page 211).
S Print a list of items without call numbers (see Generating a Copies Without
Call Numbers Report" on page 513) and assign call numbers to them. If you
have imported MARC bibliographic records with copies, you might have
imported them without call numbers. Items without call numbers will not
appear on the Inventory List by Call Number, which you'll print before
finalizing inventory.
S Make sure you have a current backup of your database. For information, see
Chapter 42, Backing up your database."
How will Inventory affect circulation?
When you begin an inventory, you specify whether you want to run a full
inventory or just examine a specific range of call numbers. Inventory then sets the
appropriate inventory status for each item included in your inventory. It does this
by examining each item's copy status.
Important: The Begin Inventory processing cannot be canceled and requires
restricted access to the database. This means that no other Follett
applications may be open at any workstation except for the search
modules such as OPAC and WebCollection Plus. Once the Begin
Inventory processing is complete, normal activities can resume.