Follett VERSION 6.00 - Manual (Page 327)

04/04 Chapter 27 Maintaining your collection 327
Choosing Circulation Type, in the Global Update Copy dialog, lets you quickly
update materials for new units or research projects. (For instance, you could
change a circulation type of Regular to a circulation type of NonĆCirculating to
keep those materials in the library.)
Choose from the Where" list
and either choose or enter
text in the is" box.
Choose the new Circulation
Type from the list.
After entering your selections, click Update All. While Cataloging searches for
matching copies, a progress dialog appears. When the process is finished, the
application generates an exception report if any errors were encountered.
Warning: All changes made to your copy records are immediate. You cannot
reverse changes that have been made by canceling the process.
Adding funding sources or vendors to their tables
For version 5.0, we created the Acquisitions module. It added indexed tables to
the database for funding sources and vendors that replace the drop-down (MRU)
lists in the Copy Editor. These new tables allow you to edit the contents and
record additional information about your funding sources and vendors.
Adding your existing funding source and vendor names to the tables involves
three steps: generating a report; adding the funding sources and vendors to the
tables; and then updating your copy records so that they link to the tables.
For brevity, the following instructions are for updating your vendors.
The procedure for updating your funding sources is the same.
1. To discover which of your vendors are not in the vendor table, generate a
Copies by Funding Source/Vendor Report (page 507).
Under Copies by," choose Vendor.
Under Report, choose Summary.
Leave the other options at the default settings.
The resulting Vendor List marks any non-indexed (that is, not in the tables)
vendors with two asterisks. (For complete information about this report, see
page 507.)
Example: You generate the Vendor List (as above) and notice that many vendors
are preceded by ** . You also see (because the old drop-down list was not
editable) that there are multiple entries for the same vendor as in the following
illustration. This procedure can update your copy records and combine these
vendor variations into one entry in the table.