Sorting your call numbers – Follett VERSION 6.00 User Manual
Page 51
04/04
Chapter 3 Preparing to catalog your collection
51
Sorting your call numbers
1. To change your call number sorting order, from the Call Num Prefixes tab,
click Sorting. The Sort Call Numbers dialog appears.
Note:
If a partial inventory is in progress, System Setup will not allow you to
change your call number sort order.
Any call number prefixes displayed in the Statistics only list are limited to collecting circulation statistics. They have no impact on
sorting order. Circulation Plus/Catalog Plus incorporate copies using these prefixes into the sort order by comparing them to the
prefixes in the Custom sorting list. If it finds a prefix consisting exclusively of the first or first and second characters used by the
prefix in the Statistics only list, Circulation Plus/Catalog Plus sort those copies with that prefix. Otherwise, the copies are sorted
with the OTH (Other) prefix titles.
The order defined in the Custom sorting group box represents the order
used to organize copy lists by call number in searches and reports.
2. If you want to use a customized call number sort order, the Enable custom
sorting of call numbers check box must be selected. Highlight the desired call
number prefix, and then use the Add, Remove, Move Up, and Move Down
buttons to modify the sorting order.
Important:
You'll need exclusive access to the library database if you want to
save changes to the sort order. This means that no other Follett
applications or services may be open on any workstation or
search station. Rebuilding the call number headings may take a
long time and cannot be interrupted.
3. When you have finished rearranging the call number prefix order, click OK.
If you have modified the call number prefix sorting order, a message appears,
informing you that System Setup must rebuild the call number index to use
the updated sorting order.
4. Click Yes to proceed. The Rebuilding Call Number Headings progress dialog
appears while the index is updated. When the process is finished, click Close.