Toshiba Strata CS - Manual (Page 177)

C HAPTER 15. M ANAGING C ONTACTS AND W ORKGROUPS 15-5
BETA DOCUMENT - PRELIMINARY & CONFIDENTIAL
they call you, unless you have turned off that prompt (see“Customizing or
turning off call announcing” on page 18-3).
Note: You have a limited amount of space for all voice files, including
voice titles. Therefore, if you have many contacts, you can save space by
recording voice titles for the most important ones only. Ask your Strata
CS system administrator how much space you have been allocated and
how much you have used.
To enter a contact’s name and basic information
1. Choose File > New > Contact . The Contact dialog box opens to the
General tab.
2. If you have global (public and private) contact editing permissions, you
can choose whether this is a private or public contact. Select the
appropriate type on the
Category drop-down list (not shown in the
previous figure). See “Private and public contacts” on page 15-3 for
more information.
3. Enter the appropriate information about the contact in the First Name,
Last Name, Company, and Title fields. The first and last names are
displayed in the Call Monitor view when this contact calls you.
Either a first name or a last name is required. To create a contact that has
the name of a company only, enter the company name into one of these
fields.
4. If your office uses account codes, you can enter an Account code for
the contact. Strata CS automatically uses the account code for the call
when it identifies the contact on an incoming call or when you dial one
of the contact’s numbers on an outgoing call.
If you are prompted to enter account codes when you place calls, you
will hear a double beep instead of a single beep to indicate you are