HP LaserJet 9040.9050 Multifunction Printer series - Manual (Page 88)

84 Chapter 5 E-mail ENWW
E-mail basics
Introduction to e-mail
The MFP e-mail feature offers the following benefits:
● Sends documents to multiple e-mail addresses, saving time and delivery costs.
● Delivers files in black-and-white or in color. Files can be sent in different file formats that can
be manipulated by the recipient.
● Provides verification that e-mail was delivered successfully.
With e-mail, documents are scanned into the MFP memory and sent to an e-mail address or
multiple addresses as an e-mail attachment. Digital documents can be sent in several graphics
formats, such as .TFF and .JPG (see
Digital sending configuration applet ), enabling recipients to
manipulate the document file in various programs to meet their specific needs. Documents arrive
in near-original quality, and then can be printed, stored, or forwarded.
The HP Digital Sending software, which can be purchased separately, offers the additional
benefits of sending to a fax machine, authenticating the user for security purposes, and scanning
to a folder.
In order to use the e-mail feature, the MFP needs to be connected to a valid SMTP local area
network that includes Internet access. Otherwise, the MFP can use an LDAP server, version 2
or version 3.
Loading documents
You can scan a document by using either the glass or the ADF. The glass and ADF can
accommodate originals as large as Ledger- and A3-size. Smaller originals, books, manuals,
receipts, irregular and worn documents, stapled documents, previously folded documents, and
photographs should be scanned using the glass. Multiple-page documents can be scanned
easily using the ADF.
Sending documents
The MFP scans both black-and-white and color originals. You can place originals either on the
scanner glass or in the ADF. The scanner glass accommodates most sizes of media, including
irregular-size documents, books, stapled documents, previously folded documents, and
photographs.
You can use default settings or change the scanning preferences and file formats. The following
are the default settings:
● Color
● PDF (requires the recipient to have an Adobe® Acrobat® viewer to view the e-mail
attachment)
To send documents
1 Place the document on the scanner glass or in the ADF.
2 Select the type of destination:
• E-mail
• Fax
• Folder
• Secondary e-mail
• Workflow