Ricoh Aficio 2018D - Manual (Page 111)

Operating Environment and Notes
99
7
Operating Environment and Notes
Security for this machine is assured on the premises that the machine is used un-
der the following conditions:
Operating Environment
• The condition of the machine is normal. (For example, it is not damaged,
modified, or lacking components.)
• When the machine is connected to a network, the machine is protected from
illegitimate access including unauthorized packet sniffing.
• The machine is managed by an administrator with thorough knowledge of
the machine and capable of providing the proper conditions under which us-
ers can use the machine safely.
For Administrator
• This machine does not protect against illegitimate actions on the network. To
avoid any risks on the network, further security is required.
• Security of this machine cannot be assured if any hardware component is de-
tached or replaced with an inappropriate component. If these things have the
possibility of occurring, other security measures are necessary.
• Regularly check that the Extended Security function is on. Be sure to check it
particularly after the machine is moved or a power failure occurs. See p.97
“Setting Extended Security”.
• Avoid using a single number or consecutive numbers for a key operator code
such as “00000000” or “12345678”. Since the numbers like this are easy to
guess, using them will not provide the appropriate level of security.
• Remote document management using SmartDeviceMonitor for Admin is not
available when the Extended Security function is on.
• User code is a function to help manage the use of the machine. It is not to pro-
tect confidential documents from others. See p.45 “User Code (MFP)”.
For User
• Before scanning originals using the scanner function, make sure all other op-
erations are complete.