Rice Lake TransAct 5.0 - Installation & Operation Manual - Manual (Page 223)

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5. Invoice Date, this is the date invoices were generated and printed. The current
date will always be displayed. It may be necessary to change this date when
Invoices are not Posted on the same date Invoices are printed.
6. Select the Print Invoices radio button
7. Click the View button
8. Select Yes to make a backup, verify the drive and directory for the backup and
click the Backup button.
9. An account list appears. Invoices will be generated for the selected account.
Click the OK button to continue.
10. Use the arrow buttons to navigate through the invoices and the printer button to
print the invoices.
11. Click the X in the right corner to close the report window.
12. The Post button will now be active. If invoices are correct and ready to be sent,
click the Post button. When Invoices are not posted right away, a message will
appear to indicate invoices are available for posting. Select No to not post
invoices and continue.
NOTE: Step 9 is considered an exclusive process and must be completed when
all other computers are not accessing Transact. Typically this process takes only
a few seconds, but may take longer (up to 2 minutes) when the database is stored
on a shared server
Statement Processing
Generating and Printing Statements
1. Select Accounting | Invoices, Statement & Posting
2. Click the Statement radio button, if not already selected
3. Select the Group of accounts to generate statements for from the drop-down list
(default group is All)
4. Select a statement To date
5. Select a credit and payment Grace Period (optional)
6. Select a Sort Order
7. Select a Format
Balance Forward - This statement starts with the account's previous
balance (from the last statement) followed by a list of new invoices,
receipts, and credits.
Open Invoice - This statement lists all unpaid invoices along with
receipts and credits applied to them. Unpaid balances are aged.
Balance Forward (List Tickets) - This is a hybrid statement that
includes an invoice (list of unpaid tickets) and a balance forward
statement.