Out of office – Kerio Tech Version 6.5.2 User Manual
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5.6 Rules for incoming messages
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5.6.2 Out of office
A special rule for automatic replies can be set on the Out Of Office tab in Tools → Options. This
rule can be used when a user is not available in the office for a certain time. Enable the rule
and specify the message that will be used as an automatic reply.
Warning: Before enabling the Out of office rule, it is recommended to enable also the Spam rule
to make sure that automatic replies are not sent to spammers. If the Spam rule is not enabled,
your address will be exposed to spammers who try to send their spam messages to randomly
generated addresses and later use those addresses from which they get an answer (so that
they are sure the address exists and start to send even larger volumes of spam messages to
it).
Figure 5.23
The Out of office tab
Note: The I’m out of office rule beats the rules for incoming messages (see chapter
). If
the filter includes a rule which sends automatic replies, the action set in this rule will not be
taken.
The I’m out of office rule consists of the following items:
•
Condition: The rule will apply to all incoming messages except email sent from mailing
lists. The automatic answer is not sent where answering to another automatic email (this
should prevent users from email loops).
•
Action: The text entered will be sent to each sender’s address included in an incoming
message once a seven days.
If the rule is enabled (i.e. the I’m out of office option is on), a question whether the automatic
replies would be on or off is issued (see figure
) upon each startup of MS Outlook. In this
case it is supposed that once you run MS Outlook, you are not out of office any more and you