The out of office rule – Kerio Tech Version 6.5.2 User Manual
Page 280
Chapter 6
Kerio Outlook Connector (Offline Edition)
280
3.
Select the contains option in the third section and specify the domain name (spam.com).
4.
Enter a name for the rule (i.e. Drop all messages from the spam.com domain).
6.7.2 The Out Of Office rule
The Out of office rule allows sending of automated responses to all incoming messages. This
rule is helpful when you go out of office for longer time (illness or vacations). This rule helps
inform business partners and colleagues that their requests will be solved later, after you
return to your office.
A special rule for automatic replies can be set on the Kerio MailServer tab in Tools → Options.
This rule can be used when a user is not available in the office for a certain time. Simply enable
the Send automated reply that I’m out of office option and add a comment that will be sent in
the reply to delivered email.
Warning: Before enabling the Out of office rule, it is recommended to enable also the Spam rule
to make sure that automatic replies are not sent to spammers. If the Spam rule is not enabled,
your address will be exposed to spammers who try to send their spam messages to randomly
generated addresses and later use those addresses from which they get an answer (so that
they are sure the address exists and start to send even larger volumes of spam messages to
it).
Note: The I’m out of office rule beats the rules for incoming messages. If the filter includes
a rule which sends automatic replies, the action set in this rule will not be taken.
The I’m out of office rule consists of the following items:
•
Condition: The rule will apply to all incoming messages except email sent from mailing
lists. The automatic answer is not sent where answering to another automatic email (this
should prevent users from email loops).
•
Action: The text entered will be sent to each sender’s address included in an incoming
message once a seven days.
If the rule is enabled (i.e. the I’m out of office option is on), a question whether the automatic
replies would be on or off is issued (see figure
) upon each startup of MS Outlook. In this
case it is supposed that once you run MS Outlook, you are not out of office any more and you
are now able to reply to your email. This feature also ensures that you do not forget to turn
the rule off once returned to the office.
Figure 6.21
Possible cancellation of the Out of office rule