Kerio Tech Version 6.5.2 - Manual (Page 80)

Chapter 1 Kerio WebMail
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Figure 1.73 Sending an email message to an attendee
Scheduling of meetings
As denoted right at the start of this chapter, a special tool is provided for time scheduling. It is
known as Free/Busy server and it might simplify creation of meetings. Thanks to the Free/Busy
feature, it is easy to find out whether users invited to the meeting are free or busy in the time
scheduled by comparing the meeting date and time calendars of these users. It is, therefore,
easier to find a time range where all attendees required to participate in the meetings are free.
This feature help us avoid many phone calls and emails that we would otherwise make or
send.
Free/Busy server exploits information on user’s free time from the calendar of the particular
user. However, the meeting initiator can only see when the attendee is free or busy. It is not
possible to view particular details on the user’s activities.
Free/Busy information is displayed in the event’s edit window on the Attendees tab in the
section addressing meetings. Free/Busy is enabled automatically when attendees are entered
in the list. To the right from the list, you can find Free/Busy information (see figure 1.74 ).
The Free/Busy feature also provides information on how much busy the user is. Degree of
user’s busyness is suggested by the color. Color key is provided below the Free/Busy informa-
tion.
The Free/Busy calendar displays all meetings and events included in the default calendar folder
and its subfolders. If you want that some events (e.g. items of a private calendar) are not
shown in the Free/Busy calendar, create a new calendar folder out of the branch of the default
calendar and its subfolders.
Warning: Free/Busy information is displayed only for attendees with an account in the Kerio
MailServer (usually, this function is used to set meetings with colleagues). The information is
not displayed for external attendees (as shown at figure 1.74 ).