Kofax Communication Server 9.1.1 User Manual

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TCfW Communication Server Client

© Copyright Kofax, Inc. All information is subject to change without notice.


Placeholder: The insertion point for a signature mark or test key mark in a message. Placeholders are commonly
used in messages that require authorization.

Pop-Up List: A selection field which the user clicks to display choices for that field. Same as a drop-down list except
that the list appears above the selection field.

Reactivate Button: Reactivates a selected outgoing message. In other words, send retries are set to 9 again, the old
send order is cancelled and a new one is created. Useful when the receiver's line is busy for long periods.

Receiver: Any person or entity that can receive a message. Since a receiver can be reached via different services,
he/she has a list of addresses at which he/she can be reached. Preferred services can be put on top of the services list
within a receiver definition. Automatic delivery tries to send to the top one first.

Refresh Button: This updates the entries in a folder list or other list after the user makes changes, such as
terminating messages in the IN BOX.

Reject: When an authorizing user refuses to authorize a message for sending. He/she rejects the message and sends
it back to its original sender for rewriting.

Reply: Used to respond to a received message. The To and From fields are swapped and the old header is copied to
the text area of the message. The user adds his/her comments and presses the SEND button.

Route: The process of finding a way to deliver a message to the receiver. This is normally done fully automatically.
The routing mechanism knows for each service at least one node for further forwarding or one address for final

Scan: The process of attaching paper based documents (hardcopy) to messages. With TCfW you can scan hardcopy
documents into your messages with either a scanner or a fax machine.

Select Criteria: Values entered for various fields to specify a range of entries to be displayed in folders lists. With
Select Criteria you can, for example, call up a list of only those messages which arrived between December 5 and 10,

Send Options: These determine how a message will be sent. Specifically, send options define sending priority,
sending time, cost center, resolution, whether and which cover sheet is used, whether the message contains a fax
header line, whether the sender receives delivery notification, and whether a sending copy is created upon sending. To
view your current send options, click anywhere within the Send Options area.

Send Order: The TCOSS server receives one or more send orders each time a user clicks the Send icon or SEND
from the FILE Menu. A send order is created for each receiver specified.

Sending Copy: An exact copy of an outgoing message, printed at the sender's location so he/she can check the
message's appearance and content.

Sendkeys: Part of the FaxDesk programs. Sendkeys are macros that automate the attaching of images or telexes
created in Windows applications to Mail messages.

Service: Defines a community of receivers and senders. The subscriber's equipment offers different capabilities for
each service (e.g., fax, telex, X.400).

Session: The time between login and logoff. A user needs works with the TCOSS server (see also AUTO LOGIN)
during a session. When the user exits the client application, the current session is terminated automatically.

Short Name: The user ID on the Kofax Communication Server. Each user has a short name in his/her user profile
which can be entered in the Receiver field for easy addressing and in the Select Criteria window within the IN and OUT
Box windows to narrow the list of entries displayed.