Conference scheduling methods, Scheduled conferences, On going conferences – Polycom WEBCOMMANDER 8 User Manual
Page 212: Reservations, Conference scheduling methods -2, Scheduled conferences -2, On going conferences -2 reservations -2
MGC WebCommander User’s Guide
7-2
Conference Scheduling Methods
The system supports both scheduled and on-demand conferences. Reservation
Templates containing conference parameters can be used to schedule
conferences saving the need to define conferences for each time a new
conference with the same parameters is defined. Different templates can be
defined for different conference settings.
Scheduled Conferences
Scheduled conferences are arranged ahead of time and are assigned a
telephone number and password for dial-in meeting participants. The
scheduling can be done via the MGC Manager application or using the
browser based WebCommander application, or via Microsoft Outlook using
the MGC Personal Scheduler Add-On.
On Going Conferences
An On Going conference is a conference that starts immediately or when the
scheduled reservation date and time is reached. An On Going conference can
be invoked in one of the following ways:
•
Started immediately from the New Meeting window
•
Started immediately from Reservation Templates
•
The scheduled starting date and time of a Calender Reservation is set to
the current date and time (for more details, see Chapter 6, “Reservation
Calendar”)
Reservations
Reservations are conferences scheduled to start later on that day or in the
future. Reservations are defined using the same parameters as On Going
conferences with the addition of the conference start date and time.
Reservations can be scheduled in one of the following methods:
•
Scheduled from the New Meeting window
•
Scheduled from a Reservation Templates