Polycom WEBCOMMANDER 8 - Manual (Page 47)

MGC WebCommander User’s Guide
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information on Personal Details, refer to page 3-5. If no E-mail address
was defined, you can add it manually.
4. The Subject field includes the conference parameters.
5. The E-mail body includes the conference start date and time, dial-in/dial-
out numbers, IP address or phone numbers, and the Conference Entry
password. You can edit the information displayed and add your own text.
6. Select the Send appointment in vCalendar format check box to enable
vCalendar notification. This sends out the appointment as an attachment
that participants can drag and drop into their calendars in Outlook and
Lotus Notes.
7. Select the Send appointment in iCalendar format check box to enable
iCalendar notification. This sends out the appointment as an attachment
that participants can drag and drop into their calendars in Outlook and
Lotus Notes.
8. Select the Include WebOffice invitation and URL check box to add a
WebOffice invitation and URL to the E-mail signature.
9. If the meeting organizer has logged into his/her WebOffice and has
created a meeting, conference participants can click the URL link and
enter the meeting. For more information on WebOffice, refer to the
WebOffice User’s Guide.
10. Select the Include ViaVideo Auto Connection check box to add a
ViaVideo file attachment to the E-mail signature. When the meeting
participants click on the ViaVideo link, their ViaVideo endpoint
automatically opens and connects to the On Going conference.
11. Click the Send button.
The E-mail is sent with the conference details.
12. If the vCalendar or iCalender option was selected, the E-mail includes
the attachment.
The Include WebOffice invitation and URL check box appears only if a
WebOffice URL is defined in the Configuration-Personal Details window. For
more information on Personal Details, refer to page 3-5.
If the vCalender option is selected, the WebOffice invitation is included with the
attachment.