IntelliTrack Check In/Out - Manual (Page 195)

Chapter 7
Initializing the System
165
• Week: select this option to charge rent by the week.
• Month: select this option to charge rent by the month.
Charge Weekends: mark this check box to include rent Saturday
and Sunday in the rental charge period. If you do not mark this check
box, Saturday and Sunday will not be calculated in the rental charge
period.
• Qty: enter the amount for the rental charge option in this field. (For
example, if your rental charge rate is two hours, enter “2” in this
field.)
7. In the record detail portion of the form, enter the first Item ID for the
Check Out item.
TAB to each of the remaining fields to enter the following information
for each check item ID.
Note: You must enter values for ITEM ID, SITE, and NORMAL
LOCATION; the other fields are optional.
Item ID: you must enter an item ID for each check out item.
The Item ID is a unique identifier for individual Check Out Item#s.
Each Item ID is associated with an Item#. For example, with seven
laptops, designate Item# as 2001 and enter seven Item IDs, such as
“2001 01,” “2001 02” through “2001 07” to identify the individual lap-
tops.
If this check out item is marked as a Kit item, the Item IDs will be
available as Kit Item IDs in the Kit Builder form, hence, we recom-
mend that you choose an easy way to identify this Item ID as a Kit
Item ID. For example, with five tool kits, designate the tool box item
number as a kit item and enter ten Kit Item IDs (such as 9000K 01
through 9000K 05) for the tool box item, since you will assemble tool
kits based on the tool box. This way, each item ID will be readily iden-
tifiable as a Tool Kit Item ID.
• Serial Number: enter a serial number for this item ID (this field is
optional).
• Site: you must enter the site of this check out item’s normal location.
• Normal Location: you must enter the location where the check out
item is stored when it is not checked out. When an item is checked
back into the system, the check out item is automatically placed in
the Normal Location.
• Last Mtce Date: if a maintenance transaction is performed on this
item ID, the maintenance date is automatically entered in this field.
2283.book Page 165 Thursday, July 7, 2011 2:29 PM