Automatic deletion of file – Sharp MX-6070N User Manual

Page 709

Advertising
background image

6-29

DOCUMENT FILING►USING STORED FILES

Automatic Deletion of File

You can have document filing data in specified folders automatically deleted by specifying the folders and the time.
Periodic deletion of files stored in the machine helps to prevent the disclosure of sensitive information and frees space
on the hard drive.

When [Delete by Schedule] is selected, you can select every day, every week, or every month for the deletion cycle, and
set a scheduled time for each.

When [Delete at Specified Time after Specified Days Have Elapsed] is selected, you can select 1 to 7 days, 10 days, 20
days, or 30 days for the number of elapsed days, and set a scheduled time for each.
Example: Delete the data in the Quick File folder at 9:00 AM 1 day from now.

File Name

Stored Date

Deletion date and time

Document A

05/23/2015 2:22AM

05/25/2015 9:00AM

Document B

05/23/2015 11:59PM

05/25/2015 9:00AM

Document C

05/24/2015 0:01AM

05/26/2015 9:00AM

To automatically delete document filing data periodically:

In "Settings (administrator)", select [System Settings] → [Document Filing Settings] → [Automatic Deletion of File
Settings].

To check the set deletion cycle:

In "Settings (administrator)", select [Status] → [List Print] → [List for Administrator], and print a list of the administrator
settings including document filing settings.

To check information on the folders selected for file deletion:

In "Settings", select [Status] → [List for User] → [Document Filing Folder List] and print a list of the folders of document
filing.

When you specify automatic deletion of document filing data takes place periodically, all files in the specified folders will be
deleted when the set time arrives. Exercise care not to store files that you wish to keep in folders specified for file deletion.

Advertising
This manual is related to the following products: