TA Triumph-Adler FAX 950 - Manual (Page 86)

Encryption communication allows encryption of documents prior to
their transmission. In this way, third parties are prevented from
seeing the actual documents even if they should be able to access
the transmission itself, making this function extremely beneficial for
sending strictly confidential information.
* To successfully accomplish encryption, and then the
corresponding decryption, both the transmitting and receiving
parties must use the same encryption key and register it under
the same encryption key ID. If the encryption keys and key IDs
used by both parties do not match EXACTLY, Encryption
communication will not be possible. Therefore, it is necessary for
both parties to determine, in advance, the encryption key which
will be used and the encryption key ID that it will be registered
under.
* To accomplish Encryption communication, the other party’s fax
must be one of our models which possesses Encryption
communication capabilities. (Some models, however, are not
compatible.)
* It is first necessary to enter the currently registered management
password before you can register an encryption key. To change
the password from its factory default setting of “6482”, carry out
the procedure described in “(7) Changing the Management
Password”, page 7-28.
* Each destination fax number can only be entered with an
abbreviated number, one-touch key or group dial key. It cannot
be entered with the keypad.
* This fax is capable of automatically transmitting documents to up
to 145 different destinations in a single operation.
* Encryption transmission can only be accomplished if the
predetermined encryption key is registered in advance. Then –
during registration of an abbreviated number or one-touch key –
it is necessary to designate that abbreviated number or one-
touch key for Encryption transmission and select the encryption
key ID corresponding to the encryption key, or, to register a
group dial key using abbreviated numbers and/or one-touch keys
that have been designated for Encryption transmission in that
way. (Refer to “(1) Registering” under “One-Touch Keys”,
page 2-19, and under “Abbreviated Numbers”, page 2-22.)
* Encryption transmission can only be accomplished if the
transmitting party designates the abbreviated number, one-touch
key or group dial key – under which the destination fax number(s)
is/are registered – for Encryption transmission and registers a
SUB (subaddress) that matches the Confidential box number of
the destination Confidential box.
* A maximum of 20 encryption keys can be registered in this fax.
7-14
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Fax operation (Other functions)
(1) Registering and Modifying Encryption
Keys
* If an encryption key that has been used to schedule a
communication which has not yet begun is selected for modification,
“USED AS MEMORY FILE” will appear in the message display and
it will not be possible to modify that encryption key.
* It is first necessary to enter the currently registered management
password before you can register an encryption key.
* To cancel the procedure part way through, press the STOP key.
The message display will revert to the initial mode.
* If Restricted access is turned ON, it is first necessary to enter the
registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.
1. Press the FUNCTION key.
2. Press the ( 씱 ) cursor key until the following message appears in
the message display.
3. Press the ENTER FUNCTION key.
* If Restricted access is turned ON, proceed to step 6.
4. Use the keypad to enter the currently registered management
password.
5. Press the ENTER FUNCTION key.
* If the entered password does not match the registered one, the
message display will return to step 4.
6. Press the ( 씰 ) cursor key once.
7. Press the ENTER FUNCTION key.
8. Use the keypad to enter the 2-digit encryption key ID (00 - 19)
under which the encryption key will be registered.
9. Press the ENTER FUNCTION key.
10. Use the keypad to create the desired encryption key or to modify
the existing encryption key. (Max. 16 characters)
* Press the CLEAR/ON-HOOK key to clear the presently
displayed encryption key.
11. Press the ENTER FUNCTION key.
12. Registration or modification for that encryption key is complete.
Use the cursor keys ( 씱 ) ( 씰 ) to select whether or not you want to
continue registering or modifying encryption keys.
13. Press the ENTER FUNCTION key. The message display will
revert to the initial mode.
* If you chose to continue registering or modifying encryption keys,
the message display will return to step 8. If you chose NOT to
continue, the message display will revert to the initial mode.
Encryption Communication
Transmitting party Confidential box
in the receiving party's fax
Encryption Decryption
 
 
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