Wasp Barcode Inventory Control - Manual (Page 19)

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1.5 Step One - Create Users
Add Admin User - When you first log on to InventoryControl, you will use Admin as the user name and
leave the password blank. This default user profile gives you access to everything in the system. The
first step you should take upon logging in is to create at least one additional admin user (Administration
> Security). The new admin user should have rights to all areas of the system. You should also change
the password for the default admin profile. Since the default admin's password is initially blank, it is
important to change the password to prevent other users from logging in under this profile.
1.6 Step Two - Enter Company Information
Enter Company Information - Next you should enter your company's information (Administration >
Company Info). On the Company Information screen you will enter your company's name and any
addresses needed for receiving, shipping, corporate correspondence, etc. The company name you enter
on this screen will appear on all reports and in the title bar of InventoryControl. In addition, if you have
the Pro or Enterprise version of InventoryControl, the company name and addresses you enter will
appear on Pick Orders and Purchase Orders created in the system.
When you set up your company information, you should enter all addresses to which you might receive
inventory, ship inventory, store inventory as well as your corporate address and other business
addresses. Having these addresses entered will save you and your employees a lot of time when
creating purchase orders and pick orders and when moving, picking, receiving, adding and removing
inventory.
1.7 Step Three - Define Sites and Locations
Define Sites and Define Locations - Now you are ready to begin entering sites and locations into the
database. Locations are the areas into which you will assign inventory, while sites contain the various
locations. Usually a site is a warehouse or other building, but it can be an office, a truck, a field, etc.
We suggest creating one site for each building or structure that contains inventory. InventoryControl
requires that you define at least one site containing at least one location. You can also have multiple
sites that contain multiple locations. There is no limit to the number of locations you can assign to a site.
View Business Examples
Note: WaspNest Inventory only supports one Site.
A location is typically shorthand for a physical place such as a shelf in your warehouse. Commonly used
conventions include Location codes like this:
01 02 05 (for Row #, Shelf #, Bin #)
For the purposes of keeping track of your inventory items, your locations should represent the placement
within the site. If your site is a warehouse, the locations are shelves or racks. If your site is a building,
the locations may be offices. If you have a fleet of trucks, the locations may be containers in the truck.
When deciding how to label each location, choose a numbering scheme that can be interpreted when
reading just the label. For example, if you have 7 rows of 5 shelves each and each shelf has four levels,
your barcode label scheme should look like A010200 or row A, shelf 01, level 02, bin 00. If you have
inventory on trucks in containers, the truck can be a site and each bin in the truck is a location. Put a
barcode label on the inside of the truck door so the person moving inventory into or out of the truck can
just scan and move. The barcode label should have the barcode and the human readable text
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