Wasp Barcode Inventory Control - Manual (Page 293)

InventoryControl Printable Help
Chapter 17 - Performing an Audit
17.1 Auditing Your Inventory
As many business owners know, keeping accurate counts of inventory is a critical part of maintaining a
well-run business. For instance, if an inventory item is listed in the system as having met its reorder point,
but the quantity in the system is based on an inaccurate count, your business could end up wasting
money on reordering inventory that was not in danger of being depleted. On the other hand, if your
system lists plenty of inventory for an item that is actually at or below the reorder point, you could be
faced with too little stock on hand to fulfill orders, creating a costly back-order situation. Many business
owners also know that getting accurate counts can be a time-consuming task.
Note: All screen shots in this help file are of InventoryControl Professional Edition. The screens and
available features in other versions of InventoryControl and in WaspNest Inventory may differ. For
information on the benefits of upgrading your version of InventoryControl or WaspNest Inventory, please
select Help > Benefits of Upgrading on the Main screen.
With these issues in mind, the software was designed with a built-in audit mode that allows you to
conveniently conduct audits at the PC and on one or more mobile devices while preventing access to
such features as Remove and Add so that you can be assured you are getting accurate count
comparisons.
Audit Mode allows you to check the counts of all your inventory while disabling the Add, Remove, Move,
Adjust and Check-In and Check-Out features to make sure inventory counts in the system do not change
while you are performing the audit. If you are using mobile devices, you can use them simultaneously
with the PC to perform an audit by downloading the database in audit mode to each device. Audit Mode
features a simple Audit screen that allows you to enter your counts for inventory in each location and
compares these to the counts already in the system. You can then view the Complete Audit screen to
review any discrepancies between your counts and what was in the system. At the click of a button you
can reconcile the counts or you can select certain transactions to accept or reject. This software also
comes equipped with several Audit Reports that allow you to review a variety of information at-a-glance.
The topics listed below are included in this section. It is best to review these topics in order as they
outline the flow of performing an audit.
Audit Flow Overview
Beginning the Audit
Using the Audit Screen
Reviewing the Not Counted Items Report
Reconciling Your Counts on the Complete Audit screen
Reviewing the Remainder of the Audit Reports
Ending the Audit
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