Wasp Barcode Inventory Control - Manual (Page 200)

InventoryControl Printable Help
Chapter 12 - Purchase Orders/Receiving
12.1 Purchase Orders/Receiving Overview
This function applies to Pro and Enterprise Version users only.
Note: For information on the benefits of upgrading your version of InventoryControl or WaspNest
Inventory, please select Help > Benefits of Upgrading on the Main screen.
Purchase orders can be created in InventoryControl when you need to order additional inventory from
suppliers. These orders can be emailed to the supplier and/or printed upon creation and can be easily
referenced and searched in the system. When you receive shipment of the items on the purchase order,
the items can be marked as received either on the PC's Receive screen or on the mobile devices.
InventoryControl allows you to create purchase orders for:
 Inventory Items - This item is already in your inventory database. Use this to re-order existing
items.
 Assembly Items - Assembly items are created when you combine two or more existing items or
multiple quantity of one item to create a new item.
 Non-Inventory Items - This item is not listed as inventory in your database. Use this to order
items for which you do not want to track inventory, such as marketing fliers or business cards.
 Manually Entered Items - Use this option to add one-time items, such as shipping and handling,
to an order. Be aware that manual items cannot be received on the mobile devices.
With a little advanced planning much of the purchase order creation process can be automated for
you. Setting up these four pieces before you begin creating purchase orders will speed the process:
 Set up preferred suppliers for your items (Pro and Enterprise versions only), then you can simply
enter the item number on the purchase order and the supplier information will automatically
appear on the order.
 Enter a supplier or suppliers for an item and enter that supplier's shipping unit of measures, this
information will also automatically appear. Preferred suppliers are entered on the Create New or
Edit Item screen, Manage Suppliers tab. Supplier unit of measure information is entered on the
Create New or Edit Supplier screen.
 Create a template for your purchase order numbers so that they will be automatically generated
for each purchase order you create. These templates are set up on the Formatting PO and Pick
Order Numbers screen.
 Make sure you enter a minimum stock level for your items and enable the Automatic
Notification option. This enables InventoryControl to notify you of items that have reached their
reorder point in a report broken down by location. Minimum stock levels are entered on the
Create New or Edit Item screen, General tab . The Automatic Notification option is enabled
on the Options screen.
 Enter email addresses for your suppliers. If email addresses are entered, you can select the
Email on Save option at the bottom of the Create New Purchase Order screen to automatically
send notification emails to the supplier attached the current PO. In addition, you can enable
InventoryControl to send notification emails to PO managers, receiving, or anyone for whom you
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