HP Digital Sender Flow 8500 fn2 Document Capture Workstation - Manual (Page 36)

NOTE: If you are using Google™ Gmail for email service, select the Enable SMTP SSL Protocol
check box. Typically, for gmail, the SMTP address is smtp.gmail.com, port number 465, and the
SSL should be enabled.
Please refer to online sources to confirm these server settings are current and valid at the time
of configuration.
4. In the Address and Message Field Control area, enter a From: setting and any of the other optional settings.
Address and Message Field Control settings:
Feature Description
Address Field Restrictions 1 Specify whether users must select an email address from an address book or whether users are
allowed to enter in an email address manually.
CAUTION: If Users must select from address book is selected, and any of the address fields are
also set as User editable, changes to those editable fields also change the corresponding values in
the address book.
To prevent users from changing contacts in the Address Book at the product control panel, go to
the Access Control page on the Security tab, and deny Device Guest access to address book
modifications.
Allow invalid email address
formats 1
Select to allow an invalid email address format.
User editable To use the Default From address and Default Display Name for all emails sent from this product
(unless a user is signed in), do not select the User editable check box.
When setting up the address fields, if the User editable check box is unchecked, users will not be
able to edit those fields at the product control panel when sending an email. For send-to-me
functionality, clear the User editable check boxes for all of the address fields, including the From:
To: CC:, and BCC: fields, and then set that user's send email From: their own email address and To:
their own email address.
Default From: and Default
Display Name:
Provide an email address and name to use for the From: address for the email message.
NOTE: Create an email account for the product, and use this address for the default email
address.
NOTE: Configure the email feature so that users must sign in before using it. This prevents users
from sending an email from an address that is not their own.
To: 1 Provide a To (recipient) email address for emails.
CC: 1 Provide a CC email address for emails.
BCC: 1 Provide a BCC email address for emails.
Subject: Provide a default subject line for the email messages.
Message: Create a custom message. To use this message for all emails sent from the product, clear or do
not select the User editable check box for Message:.
1 This setting is available only on the Advanced Settings page.
5. In the Signing and Encryption area, set the signing and encryption preferences.
NOTE: These settings are available only on the Advanced Settings page.
Signing and Encryption settings:
26 Chapter 2 Use the scanner ENWW