Follett VERSION 6.00 User Manual

Page 140

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04/04

140

Circulation Desk

permanent record, Circulation Desk assigns a material type of Book (Monograph)

to all titles created during a checkout.

A temporary title record is for titles that change frequently or have short

circulation periods. For example, you might use temporary title records to

circulate paperbacks and unbound magazines. Note, however, that you cannot

change temporary records to permanent records later.

When you create a temporary title, Circulation Desk automatically assigns the

Temporary category and circulation type and the TEM call number prefix to it.

Circulation Desk does this so that you can collect circulation statistics on

temporary copies. In addition, Circulation Desk does not create keywords for

temporary titles when you save the record, and temporary titles cannot be

exported or enhanced with Alliance Plus.

The temporary title and its copy are deleted when the copy is checked in. If,

however, there are any fines or holds on the temporary copy, the temporary title

and copy are not deleted until all pending transactions have been addressed.

Tip:

If you intend to add temporary titles from Circulation Desk, you may want

to keep a stack of cards with unused barcodes at the circulation desk. When

you check out a temporary copy, you paperĆclip the card to the temporary

item. When the item is checked in again, and Circulation Desk deletes the

temporary title and its copy, you can put the card back into the stack so that

it can be reused with the next temporary item.

The option to add permanent title records allows you to quickly create a brief title

record without leaving Circulation Desk and disrupting the checkout procedure.

Note, however, that when you create a permanent title record during a checkout,

Circulation Desk checks to see if the bibliographic record you are adding is a

duplicate if you enter an LCCN, ISBN, or ISSN. If you enter one of these

numbers, Circulation Desk only checks for duplicate titles by looking for records

that contain an identical title and identical LCCN, ISBN, or ISSN. While it is

convenient to add brief records from Circulation Desk, this feature is probably

best used for temporary records. If you do catalog permanent title records from

Circulation Desk, we recommend that you periodically run a Brief Records

Report and enhance your brief records in Cataloging. For more information about

the Brief Records Report, please refer to Chapter 37, Cataloging reports."

Tip:

Instead of adding brief records during a checkout, if you use the multiuser

Follett applications and have Cataloging available from your Circulation

Desk workstation, you can open Cataloging to create a full record. If

Cataloging has already been started, you can press

ALT

TAB

to switch to it.