Follett VERSION 6.00 - Manual (Page 318)

04/04 318 Cataloging
Exporting authority records
To export authority records, from the Cataloging main window, choose File |
Export MARC 21 Authority. The Export MARC 21 Authority dialog appears:
Check the drive and file name
listed here. To specify another
location or file name, click
Browse.
Exports authority records added or updated within the specified date
range. You can either accept the default range or specify your own.
Names exports records with a
100, 110, or 111 tag.
Subjects exports records
with a 150, 151, or 155 tag.
Series exports records with a
130 tag.
To start exporting records,
click Export.
After selecting your export options, click Export. A progress dialog appears. To
interrupt the export, click Cancel. When the export is complete, click Close.
Splitting a collection
At some time you may need to divide your collection because of a realignment in
the school district, or the opening or closing of a school. Besides determining
which library materials to move, and pulling them from the shelves, you'll need
to remove their records from your database and add them to the destination
library's database. Using the Follett applications, this process involves three
tasks: identifying the copies that are moving to another library; creating MARC
record files of those titles and copies for the new" library's database; and
deleting those records from the old" library database.
There are two ways to accomplish these tasks, depending on the equipment you
have. If you have access to a PHD, follow the instructions in the next section,
Using a PHD." If you do not have a PHD, follow the instructions in Using
categories" starting on page 319.
Before you begin, make sure that you have a current backup of the library
database (see page 608), and that both libraries have set up the same barcode
symbology in System Setup | Setup | Site | Barcodes | Library Materials.
Using a PHD
This method is the easiest to use. Make sure that you are familiar with your PHD.
If not, refer to Appendix E or F for information about using your model. Also
make sure your PHD is fully charged (or has new batteries), and that you have
loaded the PHD application and erased any pre-existing scans in the PHD.
1. Scan the barcodes of the library materials as you collect them for packing. If
the library materials are moving to more than one other library, scan the
copies for one destination and process them before moving on to the next.