Follett VERSION 6.00 - Manual (Page 342)

04/04 342 Cataloging
Deleting copies with a PHD
This option removes copies from your database (for example, the books you're
weeding from the collection).
Warning: All deletions are immediate. You cannot undo them by canceling the
process. Copies are deleted even if they're checked out, on hold, at
the bindery, or missing. The data cannot be recovered. Remember to
erase any previous scans in your PHD so that no copies are
unintentionally deleted. To erase scans from a PHD+, PHD+ II, or
PHD Laser+, see page 664. For a PHD Dolphin+, see page 679.
1. With your PHD, scan the barcodes of the copies you want to delete. When
you finish collecting scans, connect your PHD to your computer.
To make sure you've scanned the correct barcodes, generate a list of the
copies stored in your PHD before deleting them.
See also: For instructions on collecting copy scans with the PHD+, PHD+ II,
or PHD Laser+, see Collecting inventory, copy, or patron data" on page 663.
To collect copy scans with a PHD Dolphin+, see page 677. To generate a Title
List, see page 525.
2. From Cataloging's main window, choose Edit | Delete Copies via PHD. The
following dialog appears. Decide whether you want to delete the title when
its last copy is deleted. (If you selected the Delete Title When Last Copy is
Deleted check box in System Setup, this check box is selected and disabled.)
To avoid ending up with
titles in your database that
have no copies attached to
them, check this box.
To change the transfer
settings, click Edit.
Select the PHD model
you're using.
These instructions change based on the PHD you choose.
Warning: To protect your equipment, make sure you turn off your PHD and computer before connecting or disconnecting the PHD.
3. Select the PHD model you're using. If you don't need to change the transfer
settings, skip to step 4. Otherwise, choose Edit, set the port and speed for
your PHD, and click Save.
4. Once you've selected the correct PHD model and adjusted the PHD settings
as desired, simply follow the instructions displayed on the dialog.
When you click Delete, a confirmation message appears. To continue click