Follett VERSION 6.00 - Manual (Page 351)

04/04 Chapter 27 Maintaining your collection 351
Merging copies onto one title record
Important: If your library is a member of a union using Union Catalog Plus and
Data Exchange, merging functionality is not available through the
Cataloging module. The Merge and View MARC buttons will not be
visible in the Book Cart toolbar. The merging functionality is available
in Union Catalog Plus
With the Merge feature, you can move copies from one record to another with the
click of a button. Because records you receive from vendors may vary in quality
and content, your database may contain several MARC records for the same item.
With the Merge feature, you can add all the duplicate MARC records to the Book
Cart, select the best one, move all the copy records onto it, and delete the others.
1. Add all the duplicate records to the Book Cart. Either select Tools | Book
Cart | Add to Book Cart from Cataloging menu, and add a range of records
(see page 346) or add them individually from the main window.
2. Open the Book Cart by selecting Tools | Book Cart | View or click the Book
Cart button on the toolbar.
3. Decide on the best" record to preserve. To help you in selecting the best
record, use the Proof Sheet Viewer: Highlight a record and click View MARC.
You can also edit a record by double-clicking it or highlighting it and clicking
the Edit button.
4. Once you determine the best record, make sure to highlight it, then click
Merge. All of the copy records from all of the records in the Book Cart are
transferred onto the highlighted record. All transactions including statistics
and holds associated with copies being merged will remain intact. The
remaining MARC records with no copies are then automatically deleted
(regardless of the Delete Title when last copy deleted" setting in System
Setup).
Warning: All deletions are immediate. You cannot cancel the processing
once it starts. The data cannot be recovered.