Follett VERSION 6.00 User Manual
Page 359
04/04
Chapter 28 Cataloging tips
359
Note:
To enable this feature, you must select the Show Authority 856 tags in
OPAC option from System Setup's Cataloging Misc tab (see page 55).
If an authority record and related bibliographic records contain identical
856 tags, both links appear in the applications. You may want to delete
duplicate bibliographic 856 tags to ease future maintenance. To globally
delete these tags, see page 334.
To be related, a bibliographic record must contain a subject heading (6xx tag) that
matches the authority record's main entry (1xx tag). The contents of the indexed
subfields in the tags must be identical, excluding capitalization and punctuation.
Example:
To see how the applications determine whether or not a bibliographic
record matches an authority record, imagine that you've added the following
authority record to your database:
150
_aPolar bears.
856
42 _uhttp://www.seaworld.org/polar_bears/pbindex.html
_zFacts about polar bears
The following bibliographic record matches because the 650 _2 isn't indexed:
245
10 _aWorld of the polar bear /
_cFred Bruemmer.
. . .
650
1 _aPolar bears.
_2sears
This bibliographic record doesn't match because the 650 _x is indexed:
245
10 _aLittle polar bear and the brave little hare /
_cby Hans de Beer ; translated by J. Alison James.
. . .
650
7 _aPolar bears
_xFiction.
Tip:
You could make the previous record match by adding a new subject heading
based on the authority record (see Using the Find Headings feature" on
page 276).
See also:
To see a list of the indexed subfields for a particular tag, refer to the
tables in Appendix B, Bibliographic and authority tags."
Of course, you won't want to use authority records to catalog all of your
electronic resources. As a rule, we recommend that you use authority 856 tags for
related resources only. If the electronic resource is a copy of the main entry, or is
the main entry, add the 856 tag to the bibliographic record.
Note:
If you would like to use virtual" 856 tags, but aren't using authority
records, Follett Software's authority record service can provide the
authority headings you need. For more information, please contact
Customer Service or see our Web site at