Follett VERSION 6.00 - Manual (Page 230)

04/04 230 Inventory
Remote Inventory exception messages (Cont.)
Exception message What it means
WARNING: Difference between
call numbers of current and next
copy is greater than selected difĆ
ference of <Check Dewey opĆ
tion>.
Based on the selection you made in the Remote Inventory
dialog under Shelf Checking, Inventory determined that the
Dewey number span between two consecutive items is greater
than the value you specified.
WARNING: Shelf is out of order.
Current copy has a <Check order
option> that is greater than the
next copy.
Based on the selection you made in the Remote Inventory
dialog under Shelf Checking, Inventory determined that the
indicated item is not shelved in the proper order.
Finalizing an inventory
After you enter a barcode for every Unmarked item that you can locate, you are
ready to finalize your inventory. Make sure to:
S Check the Inventory Statistics at the bottom of the Inventory main window.
S Print an Inventory List by Call Number to identify any Unmarked items. This
lets you see if any sections or shelves were missed.
See Generating an Inventory List by Call Number" on page 558.
During the Finalize Inventory processing, Inventory changes the inventory status
of each remaining Unmarked item to Missing and records the year. After you
finalize your inventory, the number of items identified as Marked and Missing
will equal the total number of records in your system.
Important: To finalize your inventory, you must have exclusive access to the
database. This means that no other Follett applications may be open
at any workstation except for the search modules, such as OPAC and
WebCollection Plus.
To finalize an inventory, from the Inventory main window, click Finalize or select
Inventory | Finalize Inventory. A message appears asking if you are sure you
want to finalize your inventory. To continue, click Yes. The Finalizing Inventory
progress dialog appears.
When the finalizing process is finished, check the number shown for Copies
Missing and close the Finalize Inventory progress dialog. If you are certain you
inventoried your entire collection, see the next section, Printing reports of your
Missing items." However, if you think you missed a section of your collection,
see Resetting Missing copies" on page 231.