Follett VERSION 6.00 - Manual (Page 664)

04/04 664 Appendices
Important: If you're gathering scans for an inventory, process the scanned data as
soon as possible. If you continue to circulate during an inventory, it's
likely that an item you scanned may be checked out before you
process the remote inventory data from the PHD. When you process
the data, the exception report will notify you of any items that are
checked out. Inventory does not check these items in.
See also: For instructions on transferring the data in your PHD to a particular
application, see the appropriate section:
S Patron Maintenance Ċ Updating patron records using a PHD" (page 193),
Deleting patrons with a PHD" (page 196).
S Inventory Ċ Using a PHD to inventory your collection" (page 221).
S Cataloging Ċ Exporting bibliographic records" (page 312), Update
categories, circulation types, or copy status with a PHD" (page 338),
Remove categories from copies with a PHD" (page 340), Delete copies with
a PHD" (page 342).
S Reports Ċ Printing from a PHD" (page 496).
Important: After transferring the data, if you don't need the data for another
process, erase the scans from your PHD (see below).
Erasing data from a PHD
As soon as you've transferred the data in your PHD to a workstation through
Circulation Desk, Inventory, Cataloging, Patron Maintenance, or Reports, if you
don't need the data for another process, erase the data file from your PHD.
1. Turn on your PHD (see page 657). From the PHD main menu, press
F
(Erase).
The INVENTORY? prompt appears. To delete all the scans in the inventory
file, press
ENTER
(Yes). Press
SP
(No) to skip the file.
Repeat this process at the ACQUISITIONS? and CIRCULATION? prompts.
Warning: To avoid accidentally changing or deleting the wrong records,
make certain to erase any existing scans from inventory before
you start collecting new scans.
2. The ERASE FILES? prompt appears. To delete the selected files, hold down
ENTER
(Yes) until you hear three beeps. The ERASING FILES prompt
appears. The PHD main menu reappears when processing is finished. You
are ready to scan another set of barcodes with the PHD.
Troubleshooting
The following table lists some of the common problems encountered while using
a Telxon PHD and provides troubleshooting solutions: