Follett VERSION 6.00 - Manual (Page 214)

04/04 214 Inventory
Steps for inventory
- 7. Enter all the Unmarked copies in your collection into Inventory. Use the schedule you created in
step 1 as a guide. You can use any combination of the following inventory methods:
D Scan copies directly into the Inventory main window.
D Scan copies using a PHD.
D Use a portable computer to collect inventory scans.
Remember to:
D Save the inventory file (scans) when prompted. Use a different file name each time.
D Erase the scans from the PHD after they are downloaded, processed, and saved to file.
D Charge the PHD every night.
D Back up your database every night, especially if you are entering barcodes directly in the
main window where you cannot create an inventory file to save.
Note: Normal library activities, such as adding new items to your collection and circulating
items, can be done while inventory is open.
- 8. Periodically, run an Inventory List by Call Number for Unmarked items. Select the range of call
numbers you just scanned. Review this report to determine if you have missed any items,
shelves, or sections. Also, right before finalizing your inventory, run this report, selecting your
entire call number range, and review it thoroughly.
- 9. Run Finalize Inventory. Any unmarked copies will be made missing.
Important: The Finalize Inventory process cannot be canceled and requires exclusive database
access. Please make sure that OPAC or WebCollection Plus are the only Follett Software
programs running on any library workstation.
- 10.Print an Inventory List that shows your Missing items.
Note: If you discover that you missed a section of your library after finalizing your inventory,
you can open a partial inventory, specifying the skipped range of call numbers. Alternatively,
you can go back and reopen the last inventory. For more information, see Resetting Missing
copies" on page 231.