Follett VERSION 6.00 - Manual (Page 316)

04/04 316 Cataloging
Export includes all the copy fields except two: The Copy Note and the
Circulation Note are not exported to a MARC file. These fields are
actually text files that have no corresponding subfield in the 852 tag.
S Delete Titles/Copies After Export: This option is usually used for
cleanĆup, or splitting a collection. Title records and all copies attached to
the title are deleted, even if you're not exporting copy information.
There are four exceptions:
- If you're exporting by acquisition date, barcode, call number, or
category range, only the copies in the selected range are deleted.
- If you're exporting by PHD, only the copies scanned are deleted.
- If a copy's status is not Available, Lost, or Missing, it is not deleted.
- If a copy has a transaction (a fine, hold, or reserve) attached,
it is not deleted.
If any copies remain, the title record is not deleted.
3. Once you have made your selections, click Export. A standard Save As dialog
appears, where you specify the target destination drive and filename. After
you enter the information, the export begins and a dialog appears, showing
the progress. You can interrupt the export by clicking Cancel.
Note: If you are exporting via PHD, you will first see a PHD Communication
progress dialog, or for a PHD Dolphin+, its File Transfer dialog. After
the scans are transferred to the computer, the Save As dialog appears.
4. When the export is finished, if you selected to delete titles/copies after
export, a message asks if you still want to delete those records. Choose Yes if
you want to delete those records from your database, then respond to the
next confirmation message. When the deletion is finished, click Close. An
exception report may appear, listing any problems encountered during
export (see page 321).