Follett VERSION 6.00 - Manual (Page 595)

04/04 Chapter 41 Database maintenance utilities 595
Rebuild Keywords
Each time the Rebuild Keywords utility runs, it empties the keyword index and
then rebuilds it for the entire library database. Depending on the size of the
library database, this can take a long time to finish. You can save time by using
one of the following options to maintain the keyword index during the daily
library operations:
S If you want to automatically build keywords when you save new or updated
bibliographic records, select the Create Keyword Entries as MARC Records
are Saved option from the Cataloging Misc tab in System Setup. For
additional information on this option, see page 55.
S If you would rather update the keyword index periodically, use the Update
Keywords option in Cataloging. This option lets you build keywords for any
new or modified bibliographic records. For additional information on this
option, see page 345.
Use the Rebuild Keywords utility if you experience any problems conducting
keyword searches with OPAC or Cataloging.
To start the Rebuild Keywords utility, select Rebuild | Keywords from the
Maintenance menu.
A message appears, informing you that this utility may take a long time and
asking you to confirm the command. Click Yes to proceed. A progress dialog
appears when the process begins. This dialog displays each step of the procedure
and displays the title of each processed record.
Important: If you interrupt this process, you must run it again or you will only be
able to successfully conduct keyword searches on the processed titles.
When the utility finishes, the Cancel button on the progress dialog changes to
Close. To exit the dialog, click Close.