Follett VERSION 6.00 - Manual (Page 290)

04/04 290 Cataloging
Subfields in
the 852 tag
Copy fields
_p Barcode (up to 14 characters)
_t Copy Number (up to 5 characters)
_9 Price (up to 10 digits totalĊ8 before a decimal point and 2 after). Prices without a
decimal point are considered to have two decimal places (e.g., _9150 would appear
in the copy record as $1.50).
_x Your data vendor can use subfield _x (a repeatable, nonĆpublic note) for additional
copy information. Ask your data vendor to use the following formats:
FSC <followed by any or all of the following @ codes>
@a Circulation Type code (up to 3 characters). If not included, your default
circulation type, or the one selected on the Import Options dialog, is used.
Circulation types identify lending periods for copies in the library collection
(see page 45).
@b Category number (up to 4 characters). Number must be between 1 and 2000,
inclusive. Categories are created in the Categories tab (see page 52) under
Cataloging setup in System Setup. Each copy can be assigned as many as 8
categories (e.g., a copy with three categories, @b2@b28@b34).
@c Acquisition Date (8 characters). Date must be in YYYYMMDD format.
@e Volume number (up to 20 characters). Stored in the
Description/Enumeration fields. You can also identify a volume number
using codes @i and @j below.
@f Vendor (up to 30 characters)
@i Enumeration (up to 20 characters). Can be repeated up to 3 times.
@j Description (up to 20 characters). Can be repeated up to 3 times.
Note: Each copy can have up to 3 levels of enumeration, including a volume
number. The Description/Enumeration fields are populated in the order the data
occurs in the record. For example, a copy with @i2@jVolume@i12@jNumber
would show Volume 2, Number 12" in the first and second
Description/Enumeration fields.
FUND: Funding Source (up to 24 characters)
All FSC data should be in one subfield _x and the FUND information in another.
Example: A copy that is part of your summer reading program (category number 2)
was added to your database May 4, 1999. The copy is the first volume of a set and is
available for regular circulation (circulation type code R). It was purchased from
Follett Library Resources with funding from an Olin Foundation grant. The
contents of the 852 tag should include:
_xFSC@aR@b2@c19990504@fFollett Library Resources@i1@jVolume
_xFUND:Olin Foundation
Before you import bibliographic records, check the following:
- Does your library have a MARC Organization code? If so, make sure it is
defined in System Setup (see page 35).
- Is your barcode symbology set up correctly? See How to select and define
barcode symbologies" on page 39.
- If your import records contain vendor information (852_xFSC@f subfield), or
a funding source (852_xFUND subfield), make sure they are entered in the
Vendor or Funding Source tables in System Setup | Setup |Acquisitions.
- How are you creating keywords? For information on setting up your
keyword options, see Create Keyword Entries as MARC Records are Saved"
in the table on page 56. If you don't create keyword entries during import,