Canon imageCLASS LBP674Cdw Wireless Color Laser Printer - Manual (Page 218)

Authenticating Users and Managing Groups with
Department ID (Department ID Management)
95W3-04W
Department ID Management is a function for managing users and groups by allocating a Department ID to each user
or group.
When using Department ID Management, it is recommended to create an administrator account and a system for
management and operation by a specific user.
What You Can Do with Department ID Management(P. 210)
Operation Examples(P. 210)
Department ID Management Procedure(P. 211)
What You Can Do with Department ID Management
By using Department ID Management, you can do the following:
Enhance Security
● Set a PIN for Department ID to require authentication by entering the Department ID and PIN when a user
logs in.
● Restrict operations for an unknown Department ID.
Monitor Device Usage and Manage Costs
● Tally and keep track of the number of printed pages by Department ID.
● Set the maximum number of pages that can be printed by Department ID to control the number of sheets
of paper that can be used.
● Restrict the functions of the machine by Department ID.
Operation Examples
Assign Department IDs to users and groups according to usage environment and purpose. In addition, setting a PIN
to a Department ID can prevent unauthorized access and enable stricter management.
Example 1: Managing individual users by assigning them each a Department ID
Use this method to manage individual users by assigning them each a separate Department ID.
This is useful when there are few people who use the machine and you want to limit the number of pages to be
printed and function access for each user.
Users log in with their own Department ID.
Example 2: Managing users as a group
Use this method to manage multiple users in a group by assigning each group a separate Department ID.
This is useful when there are many people or groups that use the machine, such as office departments and
school classes.
Security
210