Adobe Acrobat XI - Manual (Page 286)

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Combining files
Last updated 1/14/2015
Working with component files in a PDF Portfolio
You can sort and preview component files in a PDF Portfolio, as well as open, edit, and save component files in their
native application. Some file types require that you install the native application on your computer.
View files in a list
In Preview mode, click the Files button in the PDF Portfolio toolbar. To sort file details by ascending and descending
order, click a column name. Click it a second time to reverse the order.
Edit file details in a list (Acrobat Pro)
1 In Edit mode, click the Details pane.
2 Do any of the following under Columns To Display:
• To show or hide a column in the list, click in the checkbox.
• To add a column, type the name in the Add A Column box, select a data type from the menu, and click the Add
button .
• To delete optional columns, hold the pointer over the column name until the Delete button appears, and then
click the button. You cannot delete required columns, such as Name, Description, Size, and others.
• To change the order of a column, select it and click the Up or Down Arrow. You can also drag a column in the
file list on the left.
• To change the order of files, see Sort, filter, and change the order of files or folders (Acrobat Pro) .
• To add or change information in a column, display the column and type the information in the files view on the
left. For example, to add descriptive information about the file, display the Description column, then type in the
box.
If the column you want to edit isn’t visible on the left, change its order. Select the column on the right and click the
Up Arrow.
Add files and folders to a PDF Portfolio (Acrobat Standard)
You can add files and folders to an existing PDF Portfolio in either Layout (Preview) mode or Files mode.
1 Right-click in the PDF Portfolio window and choose Edit Portfolio.
2 Do any of the following:
• To add a folder, right-click and choose Create Folder.
• To add files from your computer, drag any files or folders into the PDF Portfolio workspace or onto a folder.
• To move files to a different folder, drag them.
For best performance, keep the total number of component files at 15 or less, and the total size of all component files
under 50 MB.
Remove files and folders from a PDF Portfolio (Acrobat Standard)
If you delete a folder, all of the files within it are deleted from the PDF Portfolio.
❖ In Edit mode, select one or more files or folders in the PDF Portfolio and press Delete. Or click the Delete File icon
on the card, if available.