Adobe Acrobat XI - Manual (Page 287)

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Combining files
Last updated 1/14/2015
Sort, filter, and change the order of files or folders (Acrobat Pro)
By default, component files are arranged and sorted alphabetically by filename. Files appear and print in this order.
You can change or customize the order in which files appear. However, files always print alphabetically.
Note: Sorting files in Preview mode changes the order only for the current session. The next time you open the PDF
Portfolio, it appears in the specified initial sort order.
1 In Edit mode, do any of the following:
• To sort required columns by ascending and descending order, click a column heading. To sort optional columns
by ascending and descending order, click outside the column heading text box. Click a second time to reverse the
order. (For information about optional columns, see
Edit file details in a list (Acrobat Pro) .)
• To sort by the values in a specific column, choose the column from the Initial Sort menu in the Details pane on
the right.
• To change the order of the columns in the list on the left, drag a column name to a different location. In the
Details pane on the right, under Columns To Display, you can also drag a column name to a different location.
Or, use the Up Arrow or Down Arrow.
• To specify the order in which files appear when the PDF Portfolio is initially opened, select a column name from
the Initial Sort menu on the right. For example, to display files according to the date they were modified, make
sure Modified is selected under Columns To Display. Then choose Modified from the Initial Sort menu. Initial
Sort affects Layout view as well as Details view.
• To reorder files in a custom way, drag files in the list on the left. Reordering files creates an Order column in the
Initial Sort menu on the right, and automatically selects it as the initial sort.
In a mini-navigator or Grid layout, click the Layout pane, and then drag files and folders to achieve the order you
want. The mini-navigator appears in Click-Through, Linear, and Wave layouts.
2 Save the PDF Portfolio.
If the PDF Portfolio contains form response files or Outlook messages, you can filter the content according to
different criteria. For more information, see these videos:
• www.acrobatusers.com/tutorials/2008/06/a9video_understanding_form_tracker
• www.acrobatusers.com/tutorials/archiving-emails-pdf-microsoft-outlook
Open, edit, and save component files
You can open, edit, and save a component file in its native application, as long as the application is installed on your
computer. Any changes that you make to component files do not affect the original files outside your PDF Portfolio.
1 Do one of the following:
• In Preview mode, right-click/Control-click the file, and choose Open File In Native Application (for non-PDFs)
or Open File (for PDFs).
• In Edit mode, double-click the file.
Note: The component file opens in a separate window. If you’re viewing the PDF Portfolio in a browser, the file opens
in the standalone Acrobat product, outside the browser.
2 If a confirmation dialog box appears, select Open This File or Always Allow Opening Files Of This Type—if you
trust the format—and click OK.
3 Edit the file as needed, and then save the file.